Cloud Computing

A type of computing that is comparable to grid computing, relies on sharing computing resources via the Internet or closed-network rather than having local servers or personal devices to handle applications.

Data Capture

Data Capture is the process of automatically extracting information from forms. These forms are scanned via the same process and hardware as described in Document Imaging; the primary difference is the use of the scanned image. With Data Capture, pieces of data will be isolated from the form and used to produce a transaction.

Document

Any file stored within the Document Management system.

Document Imaging

The process of scanning a hardcopy document into an electronic format, which then can then be indexed and loaded into the Document Management system.

Electronic Reports Management (ERM)

Technology that dramatically decreases the amount of paper printouts a company might normally produce. An ERM system intercepts the stream of data that is normally sent by a host computer to a printer. This information is intelligently indexed and stored as a document within the Document Management System making it much easier to find data and to display information.

Electronic Signature

A computer data compilation of any symbol or series of symbols executed, adopted or authorized by an individual to be the legally binding equivalent of the individual's handwritten signature.

Enterprise Document Management

The system that allows users to store, search for retrieve, view and print documents electronically. An enterprise document management system is dynamically linked to the user’s primary business (ERP) system.

Integrated Document Retrieval

The process of searching and locating documents more efficiently. Using Integrated Document Retrieval, a user can quickly access documents from within a business system using a few mouse clicks, rather than exiting the business system, starting a new application and locating the document.

Intelligent Character Recognition (ICR)

Process by which hand-printed and machine-printed characters are imaged, then automatically translated into computer-usable data. Similar to Optical Character Recognition (OCR) except that ICR typically converts handwriting to computer-usable data.

Product Data Management (PDM)

Replaces manual paper-based processes with a single, centralized data repository that enables authorized users to create, edit and update product information.

Optical Character Recognition (OCR)

The process whereby typed or printed pages can be scanned into computer systems and their contents recognized and converted into machine-readable code.

Workflow

The ability to graphically route a document through a structured process obtaining authorized approvals when needed.